PDF

What is a PDF?

PDF stands for PORTABLE DOCUMENT FORMAT. A universal file format that preserves all fonts, graphics, and colors of a source file, regardless of the platform or application used to create it. These files are created using Adobe Acrobat Professional. These files can be shared, viewed and printed with individuals having Adobe Acrobat Reader, a free application, installed on his or her computer.

Why are PDFs useful?
PDFs are a good way to publish your work for the following reasons.

• They are cross platform compatible. Documents look the same on a PC or Mac.
• They are secure--Users can view and copy segments however users can not edit or resave your work.
• They print the way you want them to. PDF files can produce sharper print outs than simply printing the browser screen.

*Please note, if have Acrobat Reader (free product) you can view PDF files, if you have the full program, Adobe Acrobat Professional you can create and manipulate files.*

How to Convert A Microsoft Word Doc to a PDF using Adobe 6.0

1. Open file that you wish to convert
2. From the menu bar, Select Adobe PDF (Optional can select from Tool Bar)
3. Select “Convert to Adobe PDF”
4. The Save As box will appear. *Note converted file is saved in the same directory as the source file using the same file name—adding pdf.*
5. The Adobe PDF Acrobat will automatically open the document for your review.
6. File>Document Properties, *Add Key words and ensure pdf title fits your file.
7. Select Save
8. Close
*The converted files also use the same printer settings and page orientations that you set up in the Office document.*

Converting pdf into other formats:
1. Open pdf in Adobe Acrobat
2. File>Save As
3. Select the format you wish
4. Click Save.

Design Tips on using PDF on Websites:

• You should use PDF only for documents that users need to download and print.
  
• Avoid using PDF files for on-screen reading. PDF text is optimized for printing not for reading on a browser.

• Create a gateway HTML page that summarizes the PDF file in sufficient detail, including page count and file size. This will let users decide whether it is worth downloading.

• Ensure that your PDF document format is at least one version behind the latest offering. As with any Internet software, many users are slow to upgrade.
  

source: Jack Nielson's Alert box (http://www.useit.com/alertbox/20010610.html)